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A work placement is an important step in a young person’s life and can influence their future career choice. It’s important that schools and employers understand their role and responsibilities in delivering a successful placement.

  • Health and Safety Meet all the health and safety requirements as directed by the work placement team ensuring all risks are controlled prior to the start of the placement.
  • Preparation Find out about the young person’s abilities and interests to help you to develop a suitable programme. This could be done by including an application process prior to agreeing a placement.
  • Planning Plan a schedule of activities/tasks for the young person to undertake during their placement. Consideration should be given to making it as close to a real work environment as possible.
  • Supervision Identify a member of staff to support and supervise the young person on placement.
  • Awareness Brief your team about the young person’s placement and ensure they know the placement plan; the young person’s allocated supervisor and the team’s role in contributing to success of the placement.
  • Induction Carry out an induction at the start of the placement which will provide the young person with appropriate training and guidance, including a health and safety briefing and any PPE required.
  • Communication Inform your school contact, provided before the placement, if the young person does not attend, is absent/ill or if you have any concerns during the placement.
  • Reflection Have a debrief session with your team and identify any improvements to your programme and feed back to the work placement team as appropriate.
  • Coordination Overall management and coordination of their work placement programme.
  • Verification Ensure all placements have been approved according to their local authority‘s management of work placement arrangements prior to the placement start date.
  • Validation Check for age restrictions - The Education (Scotland) Act 1980 states that pupils below the statutory school leaving age can participate in work placements from 1 May prior to their statutory leaving year.
  • Preparation Prepare young people for their placement including acceptable behaviour, procedures for emergencies, sickness/ absence/lateness reporting and general health and safety guidance.
  • Suitability Match the placement to align with the young person’s studies, career aspirations, abilities and capabilities.
  • Information Need to share appropriate information about on the young person in relation to their physical, social and emotional wellbeing and any specific support needs (in compliance with Data Protection).
  • Communication Provide a named staff member to liaise with the employer to provide support and guidance whenever necessary.
  • Support Make regular contact with the young person during their placement and support them to maximise their learning from the placement.
  • Reflection Ensure the quality assurance process includes input from both the employer and the young person and feedback any ideas for enhancements to the programme.
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